HR Assistant Temp 6 months Job Vacancy at MSA Safety (Wathen Street, Bristol BS16)

Vacancy : HR Assistant Temp 6 months
Company Name : MSA Safety
Company Location : Wathen Street, Bristol BS16

Job Description

Overview:

Support the HR Advisor and HR OPS Manager NER in the delivery of the strategic people plan for the UK and Ireland
This role is primarily to assist the HR Manager and UK HR Advisor in achieving the short, medium and long term HR departmental and operational objectives. Proactive delivery of processes and systems to ensure the timely monitoring, reporting, and implementation of HR data.
Responsibilities:
% of Time
#
Major Responsibilities
15%
1.
Employee Relations
Disciplinary or a Grievance investigations, note taking, and administrative supportProviding telephone and face to face advice and guidance121 coaching and advice in ER matters to supervisors and team leadersApply UK employment law/MSA policy knowledge and expertise to ER casesCoordination and report analytics of absence management, labour turnover, D&G
10%
2.
Communication and Stakeholder Management
Liaison with external agencies, inc. recruitment agencies, Occupation Health, Financial advisors, Fleet agencies, Health suppliers, AuditorsInternal communication and liaison with Local Functional Leads, Line Managers, Team Leaders and AssociatesCommunication of report to Regional, European and International stakeholders within the business
35%
3.
Administration and Project Support
Assist in the development of company policies and procedures to address business needs.
Supporting local change projects, organizational design and transformationSupporting audit and compliance initiatives with accurate data and reportingTo develop HR KPI dashboard to assist the HR Manager to inform the businessTravel Visa coordinationMaintain Organisational chart revisionsSAP data management and system integrity to 100%
15%
4.
Fleet Management
Custodian and lead contact for all entities company vehiclesReport analysis of fleet statisticsVehicle renewals and redeploymentsShort term lease hire managementBreak down managementPartnering with Finance on the Insurance Policy management
15%
5.
Recruitment
Assist management in the development of job descriptions, postings, position
requirements, job evaluations and iCIMS job approval processesParticipate in staffing activities, including screening and interviewing entry level candidates
Preparation of New Hire documentation and liaison with New Hires regarding joining arrangementsManagement and development of new-hire orientation, and MSA on-boarding activities
10%
6.
Talent Management
Providing counselling and coaching support on a 121 basis to employeesAssist Management in the development of personal improvement plansDelivery of L&D as required

Qualifications:

High Level Requirements of Position:
Experience (required):
Planning & Organisational skills
Communication
Ability to meet tight deadlines
I.T. Literacy
Solution finding
Ability to work under pressure and to prioritise a heavy workload
Listening skills
Data Protection
Presentation Skills (induction, HR training modules)
Basic and intermediate Employment Law knowledge: Application of in real situations
Basic and intermediate level HR best practice
Training, Learning and Development Administration
Absence Management
HR systems report generation and general upkeep
Assisting HRM in project work and own project work
Fleet Vehicle Management
SAP
Attention to detail
Experience (preferred):
Working in a similar role would be advantageous
Efficient and organized, able to prioritise highly collaborative and able to foster effective working relationships
A positive can do attitude looking for ways to make improvements and striving to deliver an excellent service to all.
A Self-starter able to work well on their own initiative.
Able to work well under pressure.
Payroll practice / regulation knowledge, and practical application of
Strong analytical skills and support
Education (required):
Secondary school education
Education (preferred):
A Level diploma or equivalent experience
Travel:
Estimated 1-10%
Budgetary Responsibility:
NONE

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