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Vacancy : Personal Assistant
Company Location : Dubai
DUTIES AND RESPONSIBILITIESManage and coordinate business meetings and events including: management of attendees, booking location and time, room layouts, catering, A/V equipment, displays, etc.Detail meetings and calendaring in Outlook including: maintaining GM’s calendar, multiple times-zones, phone and video-conferencingCoordinate detailed domestic and international travel itineraries including: flights, car services, hotels, rental cars, meetings, boarding passes, changes, upgrades, cancellations, and refunds.Coordinate visitor travel arrangementsManage expense reports including data entry, organization of receipts and budget codes.If required assist in PowerPoint presentations, word processing of memos, letter, agendas, and meetings minutes, etc.Create, organize, and execute data spreadsheets.Communicate company correspondence as needed.Office management including maintenance and upkeep of office equipment and furniture, liaise with IT to resolve technical problems.Coordinates the arrival of new employees (transfer files, FIT course planning, IT and telephone requests, etc.)Gathers, communicates, and dispatches information throughout the teamOrganizing and managing PPD corporate PO’s (hotels, flights, meetings, events, supplies).Prepare and monitor shipments for dispatch through DHL web shipping website.
KNOWLEDGE AND EXPERIENCE
Experience of 5+ years as a GM personal assistant.
SKILLS AND ABILITIES
Organizes and optimizes the activities of the manager /team.
Strong communication skills
Handles administrative activities
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