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Vacancy : Operations Administrator
Company Location : Abu Dhabi
CORE ROLE: • To manage and maintain administrative work such as payroll, rotation schedule of offshore personnel, finance sheets, expenses, invoices, airline ticketing, vehicle & hotel reservation and other administrative related work for offshore and onshore. RESPONSIBILITY: • Ensure payroll must be prepared end of the month and submit to Operations Manager for approval. • Responsible in updating the work rotation schedule of offshore personnel and maintaining strict implementation of the schedule for return for work and vacation extension. • Preparing and maintain finance reporting and records for operations in offshore and onshore. • Prepare daily and monthly reporting of administrative activities offshore and onshore. • Ensure smooth flow of process for back charge invoices for offshore operations end of the month. • Responsible for airline ticketing both offshore and onshore personnel such as return for work and vacation. • Responsible for vehicle arrangement drop off and pick up from accommodation to airport. • Responsible for hotel reservation for personnel accommodation. • In charge for follow up the application of visa process, optima and security pass for offshore and onshore personnel. • Responsible for paper documentation in courier or any logistic company for any incoming and outgoing materials. • Maintaining asset records and monitoring the items for offshore and onshore office. • In charge for other all related administrative work for offshore and onshore personnel. Other Duties: • Presenting and ensuring new employees has to follow and sign administrative roles and company policy. • Preparing daily work monitoring task and make sure to close the task. • Responsible for new employee’s company email address and access for server related work. • Participate in performing surveys and preparing reports • Responsible for preparing daily and monthly reporting of project activities offshore • Ensure that offshore projects are operated in a safe and cost-efficient manner and in accordance with the Client’s business ethics • Client contact, including attending morning meetings, operations and HSEQ meetings offshore • Identify business opportunities • Promote company’s solutions to clients • Maintain, develop and suggest improvements to operational procedures, policies and standards The tasks may be changed according to Company’s requirements. HSE RESPONSIBILITY: • Adhere to Client’s HSE objectives and KPI’s • Provide input and reporting of HSE results • Reporting of incidents that might cause personnel injury, damage to the environment or other person’s property • Reporting of any nonconformities • Propose improvement suggestions/opportunities, risk reducing and corrective actions
QUALIFICATION REQUIREMENTS: • Certificate of apprenticeship / Administration Management or similar • 1-3 years’ relevant experience • TBOSIET – Opito Approved • H2S – Opito Approved • ADNOC Offshore HSE induction • ADNOC Offshore WMS training and exam
About the company
Created in 2003 by technical engineers and experienced recruiters, VHR delivers a partner-orientated approach. We are passionate about the industries where we operate, the career-enhancing support we provide and the people with whom we work. Whether one permanent vacancy or a team of contract specialists, VHR strives to deliver the best possible staffing solutions. As a recruitment company, we see our clients as our partners and our services as an extension of our clients businesses. We operate with a set of core values at the heart of everything we do.
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