OluKai Accounts Payable Specialist Job Vacancy at OluKai-Kaenon-melin-Roark (Irvine, CA 92618)

Vacancy : OluKai Accounts Payable Specialist
Company Name : OluKai-Kaenon-melin-Roark
Company Location : Irvine, CA 92618

Job Description

This Accounts Payable Specialist is responsible for the accounts payable activities for the Company, administering accounts payable procedures, approvals, and documentation in accordance with company internal control policies. The Accounts Payable Specialist will ensure that invoices are processed and paid according to company policy and that any problems or questions relating to accounts payable are resolved or answered. This full-time position requires the willingness and ability to work in a fast paced work environment while maintaining a high level of accuracy and attention to detail. The ideal individual must be responsible, dedicated, and able to provide a high level of customer service both internally to our fellow team members, as well as to our suppliers. This position will report to our Senior Accountant. Job functions include, but are not limited to, the following:

Responsibilities:

Process vendor invoices in a timely manner, including obtaining proper approval, coding and entry; setup new vendors as necessary
Research, reconcile and resolve invoice issues (pricing, quantities, product, policy non-compliance, etc)
Review and reconcile vendor statements received
Execute cash disbursements for payments in accordance with policies and procedures
Provide customer service and support to internal departments and vendors with respect to various accounts payable inquiries
Reconcile monthly corporate credit card statements
Maintain financial information, files and records (i.e. copies of paid invoices, checks, approval documentation, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies
Assist with special projects and perform additional duties as requested
Assist with internal and external auditor inquires as requested
Complete month-end and year-end close processes as requested

Qualifications:

3-4+ years of experience in accounts payable or 5+ years in accounting related field
Bachelor Degree required, preferably with major coursework in business administration, finance or business related
Must be independent, patient, analytical, problem solver with a strong work ethic
Perform reconciliations, including vendor reconciliations and prepayment reconciliations
Strong working knowledge of the general ledger and use of GL segments
Work with a spirit of enthusiasm, teamwork, cooperation and a sense of urgency
Maintain a high degree of confidentiality over all matters in the course of business
Ability to multi-task in an efficient, thorough, and prioritized manner with excellent organization skills
Good working knowledge and intermediate use of MS Word, Excel, Outlook, ERP system and the Internet
Ability to work quickly, accurately and independently; to anticipate needs and solve problems; and, to learn data entry and transaction processes quickly and thereafter execute efficiently and thoroughly
Excellent written and verbal communication and customer service skills

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