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Vacancy : Office Manager and Executive Assistant
Company Location : Remote
**PLEASE READ THIS CAREFULLY AND FOLLOW INSTRUCTIONS FOR SUBMISSION OF YOUR RESUME AND COVER LETTER, OR YOU WILL NOT BE CONSIDERED.**American Healthcare Capital is a full service, nationwide Mergers & Acquisitions advisory firm that’s been in business since 1989. With over 150 active Sell-Side and Buy-Side engagements, we cover the entire spectrum of the healthcare industry. For more about us, we encourage you to visit our website at www.ahcteam.com.Our Office Manager works directly with our President and Managing Vice President to manage back-end office functions and is a key part of what makes our organization successful. We are currently seeking a talented, hard-working individual with a great attitude to complete our established team. This person will be comfortable working with a high degree of attention to detail and discretion, as well as incorporating new and effective ways to achieve better results. They are also reliable, motivated, think outside the box, a quick learner, tough, and looking for a permanent position with room for growth. Full time employees are entitled to sick pay, vacation pay, health benefits, and 401K. Although this position is demanding, high volume, and fast paced, the work environment is laid back, and we strongly encourage a work-life balance. We are ultimately focused on efficiency and results.Our company has been experiencing significant growth over the past few years, and we are in need of qualified individuals to continue building a solid foundation for future growth. Our current team is a dedicated group of people who are personally invested in the work and enthusiastic about their jobs, and we are seeking like-minded people to join us. Best of all, we really enjoy working together. Although it would be preferred to hire someone local to Southern California, our team has been working remotely for the last 2 years and would consider an amazing candidate who would work fully remotely indefinitely. Only those with a strong work ethic and passion for success need apply.DUTIES INCLUDE: Organize office and assist associates in ways that optimize proceduresSort and distribute communications in a timely mannerResolve office-related malfunctions and respond to requests or issuesCoordinate with other departments to ensure compliance with established policiesPerform receptionist duties when neededAssist with HR duties, such as new employee onboarding, benefits, compliance, etcAssist with payrollManage supplies and equipment for employeesDirectly assist the Managing Vice President and President of the firm with administrative tasksAccounts payableLight bookkeepingHandle sensitive, confidential dataAssist with maintaining data in our CRM software (Salesforce)Other special projects as neededQUALITIES WE ARE LOOKING FOR IN A CANDIDATE: Highly Organized and Attentive to DetailCommunicates well, both written and orally, with strong grammar and editing abilityAbility to multitaskTech savvy with strong computer/software skillsAbility to learn new tasks and software quicklyTeam playerCan work autonomously with minimal supervisionAmbitious with a desire to learn and growResourceful and a problem solverResponsiveReliable and PunctualConfident and AssertiveStrong work ethicResults drivenAble to take direction and constructive criticismJOB QUALIFICATIONS INCLUDE: Minimum 2-5 years managing an office setting and/or assisting executivesPrevious experience in a high volume environmentExpert knowledge in Microsoft Office: Outlook, Excel, and WordExperience with Adobe Acrobat and Docusign is a plusBookkeeping experience is a plusHigh School Degree or EquivalentCollege a plusSalesforce experience a plusJOB TITLE: Office Manager/Executive AssistantLOCATION: Marina Del Rey, RemoteSALARY: $22-$26/hour to start DOE, plus bonusesHOURS: 8am-4:30pm Pacific Time (30 minute lunch)If you feel this position describes you, please attach your resume along with a brief cover letter that includes a short description of your favorite thing to do outside of work. WE WILL NOT CONSIDER CANDIDATES THAT DO NOT SUBMIT A COVER LETTER WITH THE SPECIFIC SUBJECT MATTER. Please include your contact information, as we will contact eligible candidates by telephone and email.Job Type: Full-timePay: $22.00 – $26.00 per hourBenefits:401(k)401(k) matchingDental insuranceFlexible scheduleFlexible spending accountHealth insuranceHealth savings accountPaid time offRetirement planVision insuranceSchedule:8 hour shiftSupplemental Pay:Bonus payEducation:High school or equivalent (Required)Experience:Microsoft Office: 2 years (Required)Administrative experience: 2 years (Required)Work Location: Remote
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