HR Intern Job Vacancy in (Dubai)

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Vacancy : HR Intern
Company Location : Dubai

Job Description

Job Family Group Description – Human Resources:

Includes all jobs providing support to the business in the field of Human Resources Management, such as talent acquisition and management, compensation and benefits, employee relations and HR administration in alignment with our company’s strategy, practice and objectives.

Job Family Description -HR Operations:

Acts as the first point of contact for HR-related queries from employees and external partners. Provides daily HR activities and administrative support to our employees while conforming to labour laws.
Job Description
Kering HR Shared Services aim at performing HR related activities for Kering brands and employees. These activities include transactional activities (HR Operations and Payroll Inputs).
Position purpose
The HR Intern is responsible for supporting the Kering HRSS department in all service catalog activities related to administrative operations for brands in the region.
He/she must be well-versed in the HR policy of the brand and territory assigned, and keep updated with the local social and employment laws.
Key responsibilities
The responsibilities include the below but are not limited to:
HR Administration
Support in on-boarding new joiners – coordinate between brand HR, candidate, payroll team and local partners in acquiring the necessary documentation and tools to permit the new joiner to work, as per local regulations
Register new employees to brands’ benefits programs (as per eligibility) and ensure their activation as appropriate, i.e. medical health coverage, employee discount, pension, etc.
Document and keep up to date with the brands’ policies.
Liaise with external partners like local partners, insurance vendors, benefits partners, etc.
Record & monitor work permit and residence visa validities for existing employees
Remind and guide employees and brand HR on the work authorization requirements and procedures
Maintain employees’ physical and digital files and archive the necessary documents
Support in off-boarding employees – coordinate between brand HR, employee, payroll team and local partners to cancel the work permit and/or residence visa
Prepare administrative letters such as No Objection Certificates, Salary Certificates, Bank Letters, Employee Certificates, etc.
Deliver daily operations and support Brands and Corporate projects as necessary
Perform ad hoc tasks as requested
HR Shared Services Tools
Validate, check, input and collect missing information to maintain HR System (Workday)
Work closely with each brand HR on Workday use and data completion
Coordinate with payroll team to ensure data alignment or follow up on specific employee information required
Employee and Brand Relations
Provide information on services and reports as requested
Ensure any queries or concerns are addressed with brands in a professional and timely manner, managing matters escalated by the team
Answer employees and brand HR queries on the Kering Connect platform or reroute requests to the appropriate stakeholders as required
Manage all types of Absences when recorded on Workday, ensuring all supporting documentation is provided, as per brand’s requirements
Maintain excellent knowledge of the brand’s policies, relevant legislations and any applicable updates
Excellent organizational skills, with an ability to prioritize important projects
Proven work experience as an HR Administrator, HR Administrative Assistant or relevant role
Experience with HR software (Workday is a plus)
Computer literacy (MS Office applications)
Thorough knowledge of labor and social laws
High customer orientation and strong willingness to ensure employee satisfaction
Strong phone, email and in-person communication skills
BS in Human Resources or relevant fields
Job Type
Student (Fixed Term) (Trainee)
Start Date
Full time

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