Executive Administrative Officer – REMOTE Job Vacancy in (3175 Bowers Av, Santa Clara, CA 95054)

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Vacancy : Executive Administrative Officer – REMOTE
Company Location : 3175 Bowers Av, Santa Clara, CA 95054

Job Description

Executive Administrative Officer – REMOTE
Location: Silicon Valley
Job ID: 30399

BIPOC Executive Search is assisting UC Santa Cruz in this search. Interested parties seeking more information before applying are encouraged to reach out to Urmilla Khan or Jason Murray by emailing ukhan@bipocsearch.com or through use of the BIPOC Executive Search mobile app. However, applications-which should include a resume and cover letter-must be submitted directly through the UC Santa Cruz Staff Employment Opportunities page. Applications will be accepted through 03/08/2022 or until the position is filled.

This position works remotely, requiring a telecommuting agreement and adherence to the UCSC Telecommuting/Remote Work Guidelines. The employee shall be available in a full-time capacity during assigned telecommuting work hours (specific hours to be discussed with supervisor). While telecommuting/remote working, the employee is responsible for ensuring a worksite environment suitable for accomplishing their regular job duties during scheduled hours of work and, if applicable, arranging for dependent care just as they would if they were working at the regular UCSC worksite.

No VISA sponsorship is available for this position.


UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to Policy.


UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It’s known as an unconventional place where innovation and experimentation is part of the campus’s DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.


UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 03-08-2022


Smarter Balanced-a proud part of University of California Santa Cruz (UCSC)-is committed to equity and accessibility, fostering an inclusive environment, and ensuring that teachers are equipped with the tools they need to support the diversity of students whom they serve. The organization’s dynamic system of tools includes tools for statewide improvement as well as tools to improve teaching and learning. Over 5,000 educators have contributed to the development of the Smarter Balanced system by providing suggestions for how the Consortium can better help them help their students. In addition, educators write and review test questions and instructional resources to ensure they are fair and accessible to learners. With a membership that collectively serves over 6 million students and spanning 15 states/territories, this member-led organization will continue to have an important role to play in preparing students for successful and productive futures.

With such compelling offerings and with the organization’s deep and abiding commitment to supporting student learning, this is an auspicious time for Smarted Balanced-an organization that will continue to innovate and double down on its commitment to inclusivity, diversity, and accessibility. It is within this context that Smarter Balanced invites applications for the role of Executive Administrative Officer – a position that will give a dynamic leader the opportunity to have an indelible impact on the next chapter of the organization’s evolution.

While all candidates are encouraged to apply and, in so doing, share how they see themselves adding value to the Smarter Balanced environment, the following credentials and/or experiences are seen as possible markers of the candidates most likely to realize success in this role: A) demonstrated experience leading and being responsive to a diversity of stakeholder needs, preferably gained from working in an educational and/or nonprofit environment, or work experience that demonstrates a strong appreciation for working with a plurality of stakeholders who have a diverse set of needs; B) experience leading complex cross organizational projects as well as experience with planning and budgeting; C) demonstrated experience leading innovation and change; D); an advanced degree in a field related to the position of interest and/or the equivalent combination of experience and training; and, E) the ability to build deep and meaningful relationships and work cooperatively and collaboratively with others.

The Smarter Balanced Assessment Consortium (SBAC) is a public agency supported by 15 members (13 states, one territory and the Bureau of Indian Education). Through the work of thousands of educators, Smarter Balanced created an online assessment system aligned to the Common Core State Standards (CCSS), as well as tools for educators to improve teaching and learning. Smarter Balanced is housed at the University of California Santa Cruz (UCSC) Silicon Valley Extension.

Our work is guided by the belief that a high-quality assessment system can provide information and tools for teachers and schools to improve instruction and help students succeed – regardless of disability, language, or subgroup. We involve experienced educators, researchers, state and local policymakers, and community groups working together in a transparent and consensus-driven process.

Smarter Balanced staff have a profound commitment to UCSC’s Principles of Community (see Addendum B below) including embracing diversity, equity and inclusion. We believe a diverse team that reflects the educators and students we serve can create the best solutions to serve them.

UCSC Extension provides professional training that reflects the academic rigor of the University of California and the hands-on, roll-up-your-shirtsleeves practicality of Silicon Valley culture. Developed with guidance from key industry leaders and academic experts, our certificate programs match the economic demand of your industry, from engineering to business, education to bioscience. The University of California reviews and approves UCSC Extension courses and programs for academic content, merit and instructor qualifications. Many of our courses may be applied toward degree programs, or may be eligible for professional certificates and licenses.


Reporting to the Executive Director, the Executive Administrative Officer (EAO) is accountable for providing executive oversight as it relates to the development and implementation of systems in support of organizational effectiveness, including measuring and supporting ongoing decision making, project management and procedures that support our K-12 educational stakeholders including State Educational Agencies, Local Education Agencies education advocates. The EAO will have executive oversight regarding Human Resources as well as communications, both vital to the continued development, implementation, and oversight of organizational policies that will maintain the institution’s team-oriented, high performance, and inclusive culture. With this in mind, the EAO will further sponsor improvements to ensure the organization has equitable and transparent processes to attract and retain high-value diverse team members.

Among the qualifications sought in candidates for this opportunity, perhaps one of the most important is demonstrated executive level experience overseeing a range of operational functions, preferably in a complex nonprofit organization, including human capital planning and support, project management, communications, continuous process improvement, organizational development, and record retention/knowledge management. The new leader for the position will bring: familiarity with nurturing and maintaining a healthy workplace culture; and experience ensuring that organizational practices, services, and behaviors support and promote diversity among staff.


Salary Information: $156,000 – $215,000 / Annually. Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: Full

Schedule Information:

Percentage of Time: 100%
Average Hours per Week: 40
Days of the Week: Mon – Fri
Shift Includes: Day
Travel: Up to 25% of the time

Employee Classification: Career appointment

Job End Date: None

Work Location: Remote

Union Representation: Non-represented

Job Code Classification: 000389 (ACAD PRG MGR 2)



Provide executive oversight regarding the development and implementation of organizational systems for reporting, measuring and supporting ongoing decision making and member services, project management, HR, public affairs as well as internal and external communication.
Directly and through subordinate staff, develop systems that ensure the Consortium’s human resources are used in a manner that efficiently and effectively support the Organization’s strategic goals.
Oversee internal project management, human resources and learning agenda to support the strategic direction of the organization, and consistency in approach for all functional groups.
Make recommendations/decisions and implement decisions on issues that have organizational-wide internal processes.
Directly, and through subordinate staff, establish systems and processes to ensure procurement, contract and invoicing processes for internal needs support best practice and effectively mitigate conflicts and/or risk.


Provide expertise and executive oversight regarding development and implementation of equitable and transparent processes for identifying human capital needs, recruiting and retaining high-value diverse team members, providing professional development to support team member growth.
Establish and/or support consistent performance management expectations, routines and review processes to help team members grow both within existing roles and via promotion to new ones.
Support managers in consistently implementing performance management routines and rhythms to help team members deliver their best work, and adjust course when they are not meeting expectations.
Design and implement a learning agenda to support staff members’ growth and enable conditions for high performance and innovation across the organization; collaborate with ESO and others on content. Oversee monthly virtual staff meetings and annual in-person staff meetings.
Measure team member experience and organizational culture, implementing changes and equitable policies as needed to grow a high-performance culture where team members naturally excel.


Support Executive Leadership Team and executive director with agenda development, facilitation and overseeing documentation regarding meeting outcomes as necessary to accomplish the executive leadership team’s work; support the executive director in accomplishing cross organization initiatives and work with the University as needed.
Develop, implement and follow through on the organizational policies necessary for creating and maintaining a team-oriented, high performance and inclusive culture where individuals do their best work; support and develop organizational practices of other areas of Smarter Balanced, work to define processes to integrate them throughout the organization.
Coordinate with Executive Leadership Team in setting short- and long-term organizational objectives; and establish process for implementation and method for accomplishing objectives that support the mission of the organization. Provide expertise regarding the development of long-term objectives related to communications, organizational effectiveness and member services.
Develop and implement, through subordinate staff systems and/or other means, activities and strategies that improve organizational health.
Actively lead a team charged with managing organizational change and internal communication, in a transparent and cohesive manner to minimize disruption and maximize team member belonging and trust.
Collaborate with executive leadership team to develop and implement business development strategies, and oversee human resource planning to ensure capacity to deliver on organizational strategies with quality.


Advanced degree in related area and / or equivalent experience / training
Advanced experience leading complex cross organizational projects
Advanced experience in educational management and leadership skills to support a team that engages in complex, technical and time-sensitive work while maintaining a positive work environment
Demonstrated experience overseeing functions of a complex nonprofit organization including at least two or more of the following: annual human capital planning and support, communications, process improvement, organizational development and record retention/knowledge management
Familiarity with nurturing and maintaining a healthy organizational culture, with priorities on diversity and inclusion
Ability to change the thinking of, or gain acceptance from and collaborate with, others involving project work and initiatives
Thorough knowledge of supervisory and leadership techniques in managing technical and non-technical staff
Demonstrated experience developing and analyzing corporate strategy
Demonstrated experience with senior management planning and budgeting
Excellent oral and written communication skills, including the ability to effectively present technical topics to large groups and senior management
Detail-oriented with the ability to see and strategize for the bigger picture
Ability to build relationships and work cooperatively and collaboratively with others in a virtual environment
Experience ensuring that organizational practices, services, and behaviors support and promote diversity among staff


Terminal degree in a related field (PhD, JD, MD, etc.)
Experienced in leading change management activities and managing their impact across multiple organizations across division, college or institutional boundaries
Passionate about SB’s mission and communicating the philosophy, mission and values of SB to external and internal stakeholders


Selected candidate will be required to pass a pre-employment criminal history background check.
Ability to work remotely from a home office and be able to fulfill requirements of the UCSC telecommuting agreement.
Ability to work long periods of time at a computer with or without accommodation.
Ability to work occasional nights, weekends and/or holidays.
Ability to travel to support in-person training events (approximately 2-6 team events per year).
The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.


All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.


Attach your resume and cover letter when applying for this job opening. Do not attach any documents to ‘My Activities’. Visit our How to Apply tutorial for detailed instructions on our applicant process.


The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

View full job description and access on-line application:

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.jeid-48b6543279cabf498ec1474997bd910a

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