Vacancy : Accounts Payable and Receivable Specialist
Company Name : A1 Coupling & Hose
Company Location : 2050 W Broadway, Eugene, OR 97402
SummaryThe Accounts Payable person is responsible for processing all invoices and credits from all vendors whether expense vendors or inventory vendors. They will also facilitate timely payment to all vendors and keep records of all transactions.Duties and ResponsibilitiesThe Accounts Payable person shall:· Collect and archive all invoices from, websites, email transmissions, fax transmissions, and regular mail· Maintain internal network archive folders for invoicing and all activities performed· Verify all demands for payment by matching packing lists with invoices to be sure all charges are legitimate by maintaining an Excel spreadsheet log.· Communicate with all receiving personnel in order to have clear understanding of all discrepancies between receipts and invoices so that debits can be taken where appropriate· Issue checks and VISA payments to vendors on a weekly basis in a manner that grants A1 Coupling all discounts due to A1· Archive and record all payments· Settle discrepancies with vendors by researching the receiving history and gathering information from both A1 receiving personnel and the vendor including Shipping charges when needed.· Reconcile monthly both the VISA statement for invoices paid by Visa and the statement of all charges made by A1 salesmenAccountabilityThe Accounts Payable person is accountable to the Controller and Executive Management.Skills and Education RequirementsThe Accounts Payable person shall have:· High school diploma or equivalent· Accounting experience, specifically 2-3 years of A/P experience.· Must be a legal US resident· Must be 18 or older· Attention to detail· Be able to logically follow a trail of events to ferret out the likely scenario of what has transpired· Strong communication skills· Must be responsible and exhibit professional behavior· Must be able to keep confidentiality of all office communications and transactions· Excellent phone etiquette· Basic computer skills; Microsoft Office products. Basic Internet research knowledge.· Willing to learn new processes/FlexibilityPhysical and Time DemandsThe Accounts Payable person requires:· Sitting at a computer and the ability to use the computer· Ability to use a copy machine, scanner, and fax machineJob Type: Full-timePay: From $20.00 per hourBenefits:401(k)401(k) matchingDental insuranceFlexible spending accountHealth insurancePaid time offVision insurancePhysical Setting:OfficeSchedule:8 hour shiftDay shiftMonday to FridayCOVID-19 considerations:All employees and customers are required to wear masks and do social distancing.Education:High school or equivalent (Required)Experience:Accounting: 1 year (Preferred)Accounts Receivable: 1 year (Preferred)Work Location: One location
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