Vacancy : Accounts Payable/Accounts Receivable Specialist
Company Name : People Who Think
Company Location : Mandeville, LA 70471
People Who Think, a Mandeville, Louisiana based Advertising Agency, is seeking an in-office Accounts Payable / Accounts Receivable Specialist to join our team. Experience in processing accounts payable and accounts receivable is required. Candidates must have very strong organizational skills, be detail-oriented and good at multi-tasking. We are looking for someone who is excited about joining our team and, most importantly, is a pleasure to work with.The Accounts Payable / Accounts Receivable Specialist is responsible for all client production billing and input of production and overhead payables.Responsibilities Include: Work with Account Leaders and Production Manager to generate monthly client billings, including advance bills, retainer bills, project bills and media billsWork with Account Leaders and Production Manager to ensure projects are within budgetMonitor receivables, current and past-due amounts, communicate with Account Leaders and participates in collection efforts as neededAssist with auditing and closing completed projects in agency softwareEstablish new vendors in agency softwareMaintain current W9 formsManage purchase order listing to ensure invoices are received and entered in a timely manner and correctly codedSpeak with vendors and suppliers to ensure charges are accurate and that payments are received in a timely mannerEnter all credit card transaction with proper coding reconcile credit cards accountsReconcile bank statementsProcess all incoming wire, eft and check paymentsPrepare and make bank depositsEnsure compliance with internal accounting proceduresMaintain accurate records, including ledgers, journals, receipts, and invoicesInventory and purchase general office suppliesOversee maintenance of general office equipmentAssist with other administrative tasks when neededRequirements: At least two years of experience processing Accounts Payable and Accounts ReceivableMust have experience with Workamajig Agency Management Software or willingness to learn it fluentlyProficient in Microsoft Excel or NumbersPrevious experience working for an Advertising Agency or in a Marketing Environment is preferredSkills & Personal Attributes: Exhibits honestly and uses sound judgementSuperb organizational skillsExhibits professionalism in behavior and appearanceStrives for accuracy and strong attention to detailAbility to multi-task in a fast-paced environmentProactively offers assistance and support to co-workersDisplays excellent communication skills, especially with coworkers. Must be able to communicate effectively and remain calm and courteous under pressure.Self-motivated and success-drivenActively participates in company functions to enhance cultureManages time effectively and completes assignments on timeSalary will be commensurate with experience. People Who Think provides a benefit package including flexible work hours, 100% medical, dental and vision insurance, a 4% match 401K program, paid time off (PTO) and continuing education opportunities.This is a full-time position based in Mandeville, Louisiana. No Telecommuting.Job Type: Full-timePay: $35,000.00 – $55,000.00 per yearBenefits:401(k) matchingDental insuranceFlexible scheduleHealth insurancePaid time offVision insuranceSchedule:Monday to FridayApplication Question(s):Do you have experience with Workamajig?Education:Associate (Preferred)Experience:Accounting: 2 years (Preferred)Work Location: One location
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